--- title: "Working with Vocabulary Files" slug: "working-with-vocabulary-files" updated: 2026-02-11T14:00:12Z published: 2026-02-11T14:00:12Z canonical: "documentation.prc-saltillo.com/working-with-vocabulary-files" --- > ## Documentation Index > Fetch the complete documentation index at: https://documentation.prc-saltillo.com/llms.txt > Use this file to discover all available pages before exploring further. # Working with Vocabulary Files ## Load a Vocabulary File 1. Select **Vocab** and **Choose New Vocab**. A page will display a list of the available vocabulary files. Customized files are listed under My Files. All other files are organized by language. To make sure that you are working with the latest version of a vocabulary file, view the Modified date and time that appear after the vocabulary name. A checkmark indicates the vocabulary file that was previously selected. ![](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-gm8lu5ly.png?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) **Tip:** You can either scroll to see all available vocabularies or search for a specific file. To search for a file, drag down on the list to reveal the search ![](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/image(22).png?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon and search bar above the list. Tap the search bar to open a keyboard and enter a complete or partial vocabulary name. 2. Select the vocabulary file you want to load. 3. Once loaded, explore the pages and button organization by choosing the buttons. Buttons with arrows will navigate to new pages. > [!NOTE] > **Note:** If you plan to customize a vocabulary file, you must first make a copy of it. See [Copy a Vocabulary File](/documentation/docs/working-with-vocabulary-files#copy-a-vocabulary-file) below. --- ## Copy a Vocabulary File To customize a vocabulary file, you must first make a copy of the original file. Once you make a copy, you can edit the copy. This keeps the original files in place in case they are needed at another time. 1. Select an original vocabulary file from the library menu list. **Note:** The globe ![](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/image(8).png?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon indicates you can choose a specific region for this vocabulary. 2. Select **Customize**. The Copy Vocab window opens. 3. Add a new title and description for the copied vocabulary file, and choose a region if that is an option for this vocabulary. 4. Select **Save**. > [!NOTE] > **Note:** Copied vocabulary files are automatically saved under “My Files” at the top of the vocabulary list. All other vocabulary files are categorized by language. --- ## Create a New Blank Vocabulary File 1. Select **Vocab** and **Choose New Vocab**. 2. Select **Menu** and **Create New Vocab**. 3. Give the new vocabulary file a title and description. 4. Select **Save**. 5. Find the new file you created in the list of available vocabularies and select the file to open it. 6. Select **Menu** and **Edit Page**. A page of blank locations will open. 7. Select **Menu** and **Edit Page Layout**. 8. Set the number of buttons on the page by selecting the number of rows and columns. 9. Select the first blank location and start creating buttons. 10. When you finish, select **Done**. You have created the first page of your new vocabulary. --- ## Rename a Customized Vocabulary File You can only rename custom vocabulary files that are saved under “My Files” at the top of the vocabulary list. 1. Select **Vocab** and **Choose New Vocab**. A page will list the available vocabulary files. 2. Select **Edit** in the upper left corner of the page. A red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-6e6ln5xv.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon will be displayed for each custom vocabulary file. 3. Select the red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-4bzxfuq9.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon next to the file you want to rename. Rename and Delete buttons will appear. 4. Select **Rename**. The Rename window opens. 5. Select the name field to open the keyboard. 6. Enter the new name, select **Save** and **Done**. --- ## Delete a Customized Vocabulary File You can only delete custom vocabulary files that are saved under “My Files” at the top of the vocabulary list. 1. Select **Vocab** and **Choose New Vocab**. A page will list the available vocabulary files. 2. Select **Edit** in the upper left corner of the page. A red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-t2r5yvl3.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon will be displayed for each custom vocabulary file. 3. Select the red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-p2cyhax3.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon next to the file you want to delete. Rename and Delete buttons will appear. 4. Select **Delete** and **Continue** at the Delete Vocabulary message. **Note:** If you did not intend to delete this vocabulary file, select **Cancel**. 5. Select **Done**. > [!NOTE] > **Note:** To prevent yourself from accidentally deleting a customized file, select **Menu > Settings** and scroll to the Editing section. Make sure that the option **Allow Vocabulary Deletion** is turned **off**. Turn this setting on only if you are sure you want to delete a specific customized vocabulary file. --- ## Select the Language for a New Vocabulary File 1. Select **Vocab** and **Choose New Vocab**. 2. Select **Menu** and **Create New Vocab**. The new Vocab window will open. 3. Give the new vocabulary file a title and description. 4. Tap the Language field. A list of languages will open. 5. Select the language you want for the vocabulary. 6. Select **Save**. --- ## Change the Language for a Vocabulary File You can only make changes to custom vocabulary files that are saved under “My Files” at the top of the vocabulary list. 1. Select **Vocab** and **Choose New Vocab**. A page will list the available vocabulary files. 2. Select **Edit** in the upper left corner of the page. A red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-45ieubyr.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon will be displayed for each custom vocabulary file. 3. Select the red ![A red icon showing a minus sign](https://cdn.document360.io/7e1d5036-9a43-443d-8ea7-a17280ea302d/Images/Documentation/working-with-vocabulary-files-image-50g8du72.jpg?sv=2026-02-06&spr=https&st=2026-11-02T23%3A09%3A37Z&se=2026-11-03T00%3A09%3A37Z&sr=c&sp=r&sig=H9S5O%2FYwPBvIywH0EFbUrRdz39IfyR62042QyUpw78w%3D) icon next to the file for which you want to change the language. Rename and Delete buttons will appear. 4. Select **Rename**. The Rename window opens. 5. Tap the Language field. A list of languages will open. 6. Select the language you want for the vocabulary. 7. If you only want to change the vocabulary language, keep the same name for the vocabulary file. If you want to change both the vocabulary language and name, enter a new name for the vocabulary. 8. Select **Save** and **Done**.